Framingham Public Schools Assistant Director of Facilities

[Sandra]

FRAMINGHAM PUBLIC SCHOOLS

DEPARTMENT OF BUILDINGS & GROUNDS

https://framingham.tedk12.com/hire/ViewJob.aspx?JobID=3375

TITLE: 

Assistant Director of Facilities & Capital Planning

 

POSITION SUMMARY:

The Assistant Director of Facilities & Capital Planning is responsible for managing the operation of our facilities by overseeing maintenance, construction, housekeeping, and general upkeep of the District’s facilities. Under the direction of the Director of Facilities Management & Capital Planning, the Assistant Director will likewise be responsible for managing long-term capital planning efforts, including but not limited to new school construction and facilities renovation projects. The Assistant Director will oversee all aspects of capital construction projects, from capital budgeting through final project execution. The individual in this role will also manage many facility access activities involving external parties, including but not limited to elections, building inspections, and third-party energy audits and related projects.

 

CERTIFICATES, LICENSES, REGISTRATIONS:

Bachelor’s degree is preferred. Must possess a valid driver’s license and the Massachusetts Unrestricted Construction Supervisors License.

 

SKILLS AND ABILITY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Knowledge of office procedures, practices, and terminology. Knowledge of

departmental operations. Knowledge of construction, maintenance, and security principles. Knowledge of building systems and operations; procurement policies; relevant federal, state and local regulations. Knowledge of the operation of computer software applications. Ability to communicate effectively with and to motivate staff. Ability to give oral and written instructions accurately. Ability to organize and prioritize multiple tasks. Must be able to operate a personal computer and display intermediate skill when using software programs for word processing, database, spreadsheets and other software as required by the position. Ability to operate above listed tools and equipment. Skill in utilizing personal computers, popular word processing, database, and spreadsheet applications. Excellent interpersonal skills, exhibiting an ability to effectively communicate with multiple stakeholders, including school leaders, administrators, colleagues, parents, contractors, and other FPS and City of Framingham Departments. Problem-solving, leadership, and organizational skills. Skill in all of the above-listed tools and equipment. Effectively promotes and communicates the district’s Mission, Vision, Goals and Values to students, parents and the community. Upholds District policies, local, state and federal laws and regulations. Demonstrates concern for and acts to assure the safety, security and welfare of themselves, students and coworkers Shows respect for all students, parents, coworkers, community members and visitors and does not discriminate based on age, color, disability, national origin, race, religion, sex, or sexual orientation. Has good attendance and is punctual, notifying supervisor of illness and personal requests in a timely fashion. Maintains confidentiality regarding personal and work/school-related information for all students and staff of the district. Maintains accurate records. Exhibits problem-solving skills. Ability to read and interpret documents such as safety rules, operating instructions and procedure manuals. Must be able to understand and comply with District and State regulations as they relate to building safety. Deep knowledge of the custodial and maintenance department and processes. Proven supervisory ability. Ability to effectively communicate the policies, standards, and procedures of the Maintenance Department.

 

TRAINING AND EXPERIENCE:

At least five years of experience of related experience with supervisory duties.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.

 

Facilities Management: 

• Responsible for oversight of the care, condition and appearance of district facilities and grounds.
• Ensures that all district facilities maintain a safe environment for all staff, students, and visitors.
• Ensure that all school buildings comply with all local, state and federal regulations and guidelines.
• Inspects all school buildings and grounds regularly to determine that high quality, cleanliness, safety, and security are maintained.
• Assist with managing and overseeing hired contractors for facility and grounds needs.
• Monitor all buildings for compliance with fire and building codes.
• Assign work priorities to maintenance, custodial and office personnel in conjunction with the Director.
• Supervise personnel in a manner consistent with school district policies and collective bargaining agreements.
• Collaborate with principals, directors, other administrators, and staff responsible for programs using district facilities.
• Oversee pest control for district buildings and grounds.

Administrative Responsibilities

• Assist with preparing the annual budget for all maintenance and repair needs of all school buildings within the school district and the annual budget for capital improvements.
• Review invoices, purchase orders and quotes for items required within the department.
• Oversee inventory, bid process, and ordering of all departmental supplies.
• Attend numerous meetings as requested by the Director.
• Prepare and generate reports and other documentation relative to the custodial and maintenance needs of the district.
• Interview and recommend the employment of personnel.
• Evaluate employee performance improvement, conduct employee evaluations, provide support for continuous employee performance improvement, and assist in the employee remediation process.
• Identify training needs and implement programs for departmental personnel.

Capital Planning 

• Review facility conditions, establish goals and standards, assist in assessing facility care and develop corrective actions for continuous improvement.
• Assist in preparing and delivering written documents outlining the district’s capital goals/plans, both for internal and external audiences.
• Interface with PFD, external contractors, and FPS staff on every stage of capital construction, from design through project completion, functioning when needed as FPS’s own project manager on such projects.
• Assist in developing space planning scenarios/configurations as new projects roll out requiring different uses of school space and as the district’s needs for swing space continue to evolve.
• Assist in regular assessments of the district footprint, together with demographers where appropriate, to determine where more or less district capacity is required to serve students and families best.

PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to move about and may be necessary to traverse occasionally throughout the school building and to travel to school district buildings and professional meetings as required. May require occasional irregular and/or prolonged hours, including evenings, nights, and weekends as necessary. Regular and punctual attendance at the worksite is required for this position; may require occasional irregular and/or prolonged hours, including evenings, nights, and weekends as necessary. The employee must also often remain in a stationary position for considerable periods. The employee is occasionally required to reach with hands and arms and sit, stoop, kneel, crouch, or crawl. The employee is expected to lift at least 20 lbs (i.e. books, school supplies, etc.). The employee must frequently use hands to finger, handle, or feel; and use hand strength to grasp tools. Occasionally s/he operates a computer and other office productivity machinery (i.e., a calculator, copy machine, and computer printer). The employee must be able to input information into a computer and read material from a computer monitor and handwritten or printed matter with or without visual aids. The employee must communicate effectively with students, parents, and other staff members in person and on the telephone. The employee must be able to see and hear continuously as well as speak frequently. On rare occasions, it may be necessary to move quickly across even or uneven surfaces. The employee will be working in a normal school/office environment with an acceptable level of noise. The employee interacts with students, parents, and other staff members.

 

REPORTS TO:

Director of Facilities Management & Capital Planning

 

SUPERVISORY RESPONSIBILITIES:

Administrative Support, Maintenance, and Custodial Staff

 

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as Exempt (Professional).

 

TERMS OF EMPLOYMENT:

12 months 260 days per the Framingham Public School Committee policy.

 

*Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from minorities and women.

 

Framingham Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Primary Location	Department of Buildings & Grounds
Salary Range	$98,000.00 – $110,086.46 / Per Year
Shift Type	Full-Time

Job Contact Information

Name	Matthew Torti
Title	Director of Buildings & Grounds
Phone
Email	mtorti@framingham.k12.ma.us

[Author]

Posts