Town of Swampscott Director of Facilities Management

Director of Facilities Management

DEPARTMENT: Public Facilities LOCATION: Swampscott, MA

REPORTS TO: Public Facilities Board (Town Administrator and Superintendent of
Schools)

JOB SUMMARY:
The Director of Facilities Management is responsible for the supervision and
coordination of activities related to the maintenance, security, and care of all
town-owned buildings including schools. This shall include, but may not be
limited to: maintenance, repairs, custodial care/cleaning, budget and capital
planning/improvements, energy tracking and management, building safety.
The Director will work closely with the Police Chief, Fire Chief, Head Library
Director, Director of DPW and Principals of schools to assist those individuals in
the proper administration of their respective buildings
ESSENTIAL FUNCTIONS:
To perform this job successfully an individual must be able to satisfactorily
perform the duties listed below in collaboration with the Director of the
Department of Public Works.
• Implement and maintain a structured means to track conditions of, and
services provided to, physical assets owned and operated.
• Oversee properties owned by the Town but leased to private entities.
• Develop and maintain multi-year capital improvement plan.
• Develop and maintain multi-year maintenance plan; Implement a system to
prioritize maintenance projects.
• Establish appropriate preventive maintenance plan and procedures for each
building and installation; Manage a system to prioritize, implement, and track
all work orders and requests.
• Review on a regular basis all building codes, safety standards, physical
security precautions and procedures to ensure compliance; recommend
additions or changes to service as appropriate.
• Prepare financial, operating or other periodic reports and records.
• Prepare and monitor the departmental budget
• Pursue grants and other funding resources to support the work of the
department.
• Attend meetings as required or requested including but not limited to
Public Facilities Board, Board of Selectmen, Finance Committee, Capital
Improvements Committee, Renewable Energy Committee.
• Meet with supporting town agencies and environmental teams to
coordinate work needed in town-owned buildings.
• Develop department policies and annual department objectives, plans and
goals, subject to approval of the Town Administrator and Superintendent
of Schools.
• Respond to citizen requests and complaints; investigate and resolve
problems.
• Serve as a member of the town wide emergency management team.
• Oversee all municipal building construction projects.
• Keep informed of the latest trends, developments, and products in the areas
of maintenance, repair and upkeep, and encourage im1ovation and
experimentation as appropriate.
• Possess working knowledge with:
o Maintenance and operations of HVAC systems including air
handling equipment, building electronic system controls (preferably
Metasys) and other applicable building systems.
o Maintenance, operations, and current codes regarding electrical
systems including lighting, building wiring, power requirements,
etc.
o Maintenance and safe operations of hot water systems and steam
systems including boilers, steam traps, pumps, motors, valves,
sealing devices, and controls.
• Ensure that standards consistent with applicable local, state, and federal
laws are maintained. This is inclusive of but not limited to environmental
compliance programs for asbestos abatement, radon control, lead paint
control, hazardous waste disposal, air quality standards, and fuel tank
testing.
• Provide for the repair, renovation, improvement, and replacement of
buildings and equipment. Determine if project can be completed by town
staff or outside contractors. Prepare specifications for work that will be
completed both internally and under contract. This also includes
inspecting construction, repair, and renovation work done either under
contract or internally. Ensure that all contract work is procured in
accordance with state law and Town procurement and anti-fraud policies.
COMPLEXITY OF DUTIES:
• Normal office environment. Less than 50% of the time may be spent in
an office environment. Noise level in the work environment is usually
loud in the field settings, and moderately quiet in an office setting.
• Must have the ability to read and convey construction and maintenance
documents including mechanical, electrical, and architectural drawings
and specifications.
• Have access to department-related confidential information including bid
proposals, personnel records, which requires the application of
appropriate judgment, discretion and professional protocols.
• Regularly operate a variety of equipment, including, but not limited to,
automobile/light- duty truck, power and hand tools, personal computer,
and standard office equipment.
• Make frequent contact with other town employees, vendors and trades
people. Contacts are in person, in writing and by telephone and require
discussing administrative and technical matters,and advocating for Joint
Facilities goals.
• Occasionally work under extreme pressure, to respond to crisis situations
and make emergency repairs as needed.

EDUCATION AND EXPERIENCE:
• Equivalent to a Bachelor’s degree from an accredited college or
university with major course work in maintenance management,
construction management, mechanical engineering, civil engineering, or a
related field
• Demonstrated 10 plus years of experience in various disciplines of
Maintenance, i.e.; plumbing, carpentry, construction, and electrical
systems. Practical application a n d skills would be considered helpful.
• 5 plus years supervisory experience.

OTHER SKILLS AND ABILITIES:
• Valid motor vehicle operator’s license isrequired upon hire.
• CMAA Certified Construction Manager desirable.
• MCPPO Certification or ability to obtain within one-year of hire, necessary.
• Knowledge of LEED Certification and commissioning process desirable.
• Experience with Digital Direct Control Automation Systems,Johnson Controls
Metasys Energy Management System software experience desirable.
• OSHA Certified and familiar with local, state and federal OSHA regulations.
• Supplemented courses, training and/or education in a related field are highly desirable.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perfo1m the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.

Duties require sustained periods of walking, standing, and sitting; occasional periods of
strenuous physical exertion, including the ability to lift, move, and/or push furniture, tools
and equipment, which may weigh 60 pounds or more. Employee must have normal
dexterity and agility and be capable of bending and climbing when needed with minimal
restrictions. Employee must also have the ability to operate a motor vehicle/light truck to
travel to meetings and worksites.

Interested candidates can find contact info and details at:  http://www.swampscottma.gov/human-resources/pages/employment-opportunities

DISCLAIMER: This job description has been designed to indicate the general nature
and level of work performed by the Director of Facilities Management. It does not
constitute an employment agreement. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities, and qualifications required of
the employee assigned to this job. All requirements are subject to possible
modification to reasonably accommodate individuals with disabilities.