Town of Swampscott Director of Facilities Management

  • January 28, 2020 at 10:50 am #36588

    Director of Facilities Management

    DEPARTMENT: Public Facilities LOCATION: Swampscott, MA

    REPORTS TO: Public Facilities Board (Town Administrator and Superintendent of

    The Director of Facilities Management is responsible for the supervision and
    coordination of activities related to the maintenance, security, and care of all
    town-owned buildings including schools. This shall include, but may not be
    limited to: maintenance, repairs, custodial care/cleaning, budget and capital
    planning/improvements, energy tracking and management, building safety.
    The Director will work closely with the Police Chief, Fire Chief, Head Library
    Director, Director of DPW and Principals of schools to assist those individuals in
    the proper administration of their respective buildings
    To perform this job successfully an individual must be able to satisfactorily
    perform the duties listed below in collaboration with the Director of the
    Department of Public Works.
    • Implement and maintain a structured means to track conditions of, and
    services provided to, physical assets owned and operated.
    • Oversee properties owned by the Town but leased to private entities.
    • Develop and maintain multi-year capital improvement plan.
    • Develop and maintain multi-year maintenance plan; Implement a system to
    prioritize maintenance projects.
    • Establish appropriate preventive maintenance plan and procedures for each
    building and installation; Manage a system to prioritize, implement, and track
    all work orders and requests.
    • Review on a regular basis all building codes, safety standards, physical
    security precautions and procedures to ensure compliance; recommend
    additions or changes to service as appropriate.
    • Prepare financial, operating or other periodic reports and records.
    • Prepare and monitor the departmental budget
    • Pursue grants and other funding resources to support the work of the
    • Attend meetings as required or requested including but not limited to
    Public Facilities Board, Board of Selectmen, Finance Committee, Capital
    Improvements Committee, Renewable Energy Committee.
    • Meet with supporting town agencies and environmental teams to
    coordinate work needed in town-owned buildings.
    • Develop department policies and annual department objectives, plans and
    goals, subject to approval of the Town Administrator and Superintendent
    of Schools.
    • Respond to citizen requests and complaints; investigate and resolve
    • Serve as a member of the town wide emergency management team.
    • Oversee all municipal building construction projects.
    • Keep informed of the latest trends, developments, and products in the areas
    of maintenance, repair and upkeep, and encourage im1ovation and
    experimentation as appropriate.
    • Possess working knowledge with:
    o Maintenance and operations of HVAC systems including air
    handling equipment, building electronic system controls (preferably
    Metasys) and other applicable building systems.
    o Maintenance, operations, and current codes regarding electrical
    systems including lighting, building wiring, power requirements,
    o Maintenance and safe operations of hot water systems and steam
    systems including boilers, steam traps, pumps, motors, valves,
    sealing devices, and controls.
    • Ensure that standards consistent with applicable local, state, and federal
    laws are maintained. This is inclusive of but not limited to environmental
    compliance programs for asbestos abatement, radon control, lead paint
    control, hazardous waste disposal, air quality standards, and fuel tank
    • Provide for the repair, renovation, improvement, and replacement of
    buildings and equipment. Determine if project can be completed by town
    staff or outside contractors. Prepare specifications for work that will be
    completed both internally and under contract. This also includes
    inspecting construction, repair, and renovation work done either under
    contract or internally. Ensure that all contract work is procured in
    accordance with state law and Town procurement and anti-fraud policies.
    • Normal office environment. Less than 50% of the time may be spent in
    an office environment. Noise level in the work environment is usually
    loud in the field settings, and moderately quiet in an office setting.
    • Must have the ability to read and convey construction and maintenance
    documents including mechanical, electrical, and architectural drawings
    and specifications.
    • Have access to department-related confidential information including bid
    proposals, personnel records, which requires the application of
    appropriate judgment, discretion and professional protocols.
    • Regularly operate a variety of equipment, including, but not limited to,
    automobile/light- duty truck, power and hand tools, personal computer,
    and standard office equipment.
    • Make frequent contact with other town employees, vendors and trades
    people. Contacts are in person, in writing and by telephone and require
    discussing administrative and technical matters,and advocating for Joint
    Facilities goals.
    • Occasionally work under extreme pressure, to respond to crisis situations
    and make emergency repairs as needed.

    • Equivalent to a Bachelor’s degree from an accredited college or
    university with major course work in maintenance management,
    construction management, mechanical engineering, civil engineering, or a
    related field
    • Demonstrated 10 plus years of experience in various disciplines of
    Maintenance, i.e.; plumbing, carpentry, construction, and electrical
    systems. Practical application a n d skills would be considered helpful.
    • 5 plus years supervisory experience.

    • Valid motor vehicle operator’s license isrequired upon hire.
    • CMAA Certified Construction Manager desirable.
    • MCPPO Certification or ability to obtain within one-year of hire, necessary.
    • Knowledge of LEED Certification and commissioning process desirable.
    • Experience with Digital Direct Control Automation Systems,Johnson Controls
    Metasys Energy Management System software experience desirable.
    • OSHA Certified and familiar with local, state and federal OSHA regulations.
    • Supplemented courses, training and/or education in a related field are highly desirable.

    The physical demands described here are representative of those that must be met by an
    employee to successfully perfo1m the essential functions of this job. Reasonable
    accommodations may be made to enable individuals with disabilities to perform the
    essential functions.

    Duties require sustained periods of walking, standing, and sitting; occasional periods of
    strenuous physical exertion, including the ability to lift, move, and/or push furniture, tools
    and equipment, which may weigh 60 pounds or more. Employee must have normal
    dexterity and agility and be capable of bending and climbing when needed with minimal
    restrictions. Employee must also have the ability to operate a motor vehicle/light truck to
    travel to meetings and worksites.

    Interested candidates can find contact info and details at:

    DISCLAIMER: This job description has been designed to indicate the general nature
    and level of work performed by the Director of Facilities Management. It does not
    constitute an employment agreement. It is not designed to contain or be interpreted as a
    comprehensive inventory of all duties, responsibilities, and qualifications required of
    the employee assigned to this job. All requirements are subject to possible
    modification to reasonably accommodate individuals with disabilities.

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