Dover Sherborn Public Facilities Director of Facilities

  • August 6, 2020 at 11:20 am #37901

    The Director of Facilities, reporting directly to the Business Administrator, provides leadership to the custodial workers, maintenance and grounds staff and provides assistance to building administrators concerning all facilities and grounds related issues. Supervises and directs the Buildings and Grounds Department, assists with short and long term budget development and forecasting, develops and executes the facilities large capital plan. The Director also develops, maintains and monitors approved operating and capital budgets. The Director must have the ability to solve problems, make effective decisions, and provide sound judgment, while maintaining full communication with the Business Administrator. The position covers the school buildings of the Dover and Sherborn Public Schools (2 buildings) and the Dover Sherborn Regional Schools Campus (2 schools and adjacent buildings and grounds).

    Essential Job Functions

    1. Physical Plant
    2. Overall responsibility for the proper maintenance & cleanliness of buildings, ground, machinery, facilities (including Waste Water Treatment Plant), and equipment in compliance with School policies and those of other regulatory agencies of the Town, State and Federal government.
    3. Works closely with all State, Federal and Local Officials to maintain and ensure that compliance with regulations are met.
    4. Inspects facilities and determines need for cleaning, repair and maintenance services, assesses damage, and arranges for emergency repairs as needed.
    5. Maintains repair and maintenance records of all elements of the physical plant.
    6. Maintains inventory of equipment and supplies to assure proper maintenance and repair service.
    7. Recommends procedures for the cleaning, repair, maintenance and security of facilities through the Business Office.
    8. Recommends methods and means of improving overall operation of the physical plant in areas such as energy conservation and maintenance procedures.
    9. Monitors and provides training for the AHERA asbestos survey, pest control, water testing and other management plans for the Dover Sherborn Public Schools.
    10. Supervises and inspects the improvement, renovation and maintenance work performed by contractors. Approves payments of all outside contractors performing work for the schools.
    11. Supervision and Evaluation / Human Management
    12. Manages facilities staff and outside contractors.
    13. Responsible for hiring and evaluating, including disciplinary action and resolution of disciplinary issues, for all facilities staff.

    III. Financial / Purchasing

    1. Assists the Business Administrator with the preparation, development, submission and presentation of the annual Facilities Budgets and Capital Plans to respective School and Town Committees, as applicable.
    2. Responsible for assisting with the development of bid specifications for service contracts and assists the Business Administrator on facility related procurement requirements.
    3. Manages the utility budget in an effective manner while providing comfortable teaching, learning and working environments.
    4. Prepares and reports on key department metrics such as utilities consumption and expense spending.
    5. Manages budget for maintenance, utilities and custodial supplies, services and equipment and other assigned responsibility areas.
    6. Familiarity with the District’s accounting system (Infinite Visions- Budget Sense) to run year to date reports and prepare and review purchase order encumbrances.
    7. Data and Energy Systems Management
    8. Uses technology/software to manage all aspects of facilities oversight (e.g., MS Office, procurement/budget, HVAC systems, lighting systems, security/fire alarm systems, and mechanical controls).
    9. Reviews energy management system regularly and monitors occupancy schedules and set points to maximize the efficiency of the energy management system with an objective of reducing energy costs.
    10. General Administrative
    11. Ability to effectively communicate and relate well with diverse groups (School Committee, administrators, faculty, staff, parents, external town departments/leaders and community members).
    12. Other duties as assigned by the Business Administrator.


    Training and Experience:
    Appropriate education and work related experience to reflect knowledge in building/plant operations
    Massachusetts Facilities Administrators Association (MFAA) certification preferred
    Must possess a valid driver’s license
    Any or all other trade licenses preferred
    Massachusetts Certified Public Purchasing Official desirable but not required

    Special Requirements:
    Ability to communicate effectively and respectfully
    Ability to work independently with minimal supervision
    Ability to work with students, staff and public
    Ability to solve challenging situations
    Ability to manage complex projects and multiple deadlines
    Knowledge of building codes, heating, ventilation and air conditioning systems, and hazardous materials requirements
    Knowledge of Massachusetts procurement laws
    Skilled as a supervisor and evaluator of facilities staff

    Must be able to walk, climb, stoop, reach and bend as well as climb and work on ladders.
    Must be able to lift up to 50 pounds and occasionally move or lift up to 75 pounds.


    Reports to the Business Administrator

    Position Type: Full-time

    Start Date: September 1, 2020

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