Dedham Deputy Director of Facilities (Town & Schools)

[Matt Haffner]

Deputy Director of Facilities
Dedham Public Schools District Wide – Dedham, Massachusetts Open in Google Maps
Job Details
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Job ID: 4926589
Application Deadline: Posted until filled
Posted: Yesterday

Starting Date: Immediately
Job Description
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DEPUTY DIRECTOR OF FACILITIES

POSITION SUMMARY:

The Deputy Director of Facilities is responsible for managing the operation of our facilities by overseeing maintenance, custodial housekeeping, and general upkeep of the Dedham Public School and Town of Dedham buildings. Under the direction of the Director of Facilities, the Deputy Director will manage the logistics to ensure the department’s successful operations.

CERTIFICATES, LICENSES, REGISTRATIONS:
• A bachelor’s degree is preferred, or a combination of education and practical and management experience
• Massachusetts Unrestricted Construction Supervisors License is highly desirable
• Massachusetts Certified Public Purchasing Official certification is required, or must be willing to obtain certification within twelve months of the hire date.
• Must possess a valid driver’s license

SKILLS AND ABILITY:
• Problem-solving, leadership, and organizational skills.
• Extensive knowledge of custodial and maintenance departments and processes.
• Knowledge of construction, maintenance, and security principles.
• Knowledge of building systems and operations, procurement policies, and relevant federal, state, and local regulations.
• Ability to communicate effectively with and to motivate staff.
• Ability to give oral and written instructions accurately.
• Ability to organize and prioritize multiple tasks.

TRAINING AND EXPERIENCE:

At least three years of related experience with supervisory duties. Previous municipal facilities department management experience is highly desirable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Facilities Management:
• Responsible for oversight of seven schools and thirteen town facilities, including grounds care, condition, and appearance.
• Ensures that all facilities maintain a safe environment for all staff, students, and visitors.
• Ensure that all buildings comply with all local, state, and federal regulations and guidelines.
• Professionally and respectfully supervises personnel with the Director while following school/town written policies and collective bargaining agreements.
• Inspects all buildings and grounds frequently to ensure the maintenance of high quality, cleanliness, safety, mechanical systems, building envelopes, infrastructure, and security.
• Assist with managing and overseeing hired contractors for facility and grounds needs.
• Monitor all buildings for fire, building, AHERA, and ADA code compliance.
• Monitor, assign, and manage electronic work order system.
• Assign work priorities to maintenance, custodial, and office personnel in conjunction with the Director.
• Collaborate with all administrators and staff responsible for programs using district facilities.
• Oversee pest control for all buildings and grounds.
• Assists with managing and overseeing departments’ snow emergency response.

Administrative Responsibilities
• Assist with preparing the annual capital and operating budgets
• Seeks quotes and reviews invoices for items required within the department.
• Oversee inventory, bid process, and ordering of departmental supplies.
• Attend meetings as requested by the Director.
• Prepare and generate reports and other documentation relative to the custodial and maintenance needs of the district.
• Interview and recommend the employment of personnel.
• Evaluate employee performance improvement, conduct employee evaluations, support continuous employee performance improvement, and assist in the employee remediation process with the Director.
• Assist in identifying training needs and implementing programs for departmental personnel.
• Create and maintain electronic SDS files for the department.

PHYSICAL WORKING CONDITIONS:
Minimal physical effort generally required in performing duties under typical office conditions. Employee may be frequently exposed to outdoor weather conditions, including extreme cold, hot temperatures, loud noises, and vibrations from large mechanical equipment or systems. The position requires the ability to access construction work sites and climb significant heights and depths. The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls and reach with hand and arms. The employee is frequently required to stand, stoop, crouch, kneel, crawl, balance, climb, sit, talk, push, pull, and hear, including normal vision requirements. Employee is occasionally required to lift up to 75 pounds

REPORTS TO:

Director of Facilities

SUPERVISORY RESPONSIBILITIES:

Custodial, Maintenance, Administration, and Management Staff
Position Type: Full-Time/Full Year
Positions Available: 1
Job Categories:

Administrator > Director/Coordinator/Manager
Administrator > Facilities
Job Requirements
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• Citizenship, residency or work visa required
Contact Information
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• Elizabeth Simone
• 100 Whiting Avenue
• Dedham, Massachusetts 02026
• Phone: 781-310-1031
• Email: esimone@dedham.k12.ma.us

Apply https://dedhamps.schoolspring.com/

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