Andover Deputy Director of Facilities

  • April 30, 2018 at 5:36 pm #33733

    Deputy Director of Facilities

    Salary: $81,324.00 – $103,475.00 Annually
    Andover, MA
    Job Type: Full Time
    Department: Municipal Facilities Services
    Job Number: 18111


    Under direction of the Director of Facilities, direct, supervise and coordinate facilities personnel engaged in the maintenance and repair of town and school buildings. Areas of responsibility include, but are not limited to, mechanical, electrical, plumbing, HVAC, building envelope, security, alarm systems, carpentry, and masonry. Oversee, specify, and procure outside vendors to address facilities needs for the maintenance, repair or construction of new or existing buildings. Plan, schedule, expedite, and monitor operations to meet specified guidelines and standards following established methods and procedures.

    Plan, supervise, and coordinate the care, upkeep, repair and maintenance of town and school buildings to meet all scheduled and routine requirements.

    Establish and maintain procedures for controlling work loads, materials and equipment assignment. Conduct periodic reviews of staff work activities. Assign personnel to specific work activities.

    Assist, direct, instruct and train staff engaged in the maintenance and repair of assigned work areas, buildings, offices, rooms, halls, cafeterias, washrooms, lavatories, common areas and other locations in a clean, orderly and habitable (sanitary) condition. Ensure all needed maintenance functions, including, but not limited to, painting, carpentry, masonry work, HVAC, Plumbing, Electrical and the repair and installation of roofs, carpeting and flooring, ceilings, walls, and windows are accomplished.

    Responsible for security monitoring and systems. Select and oversee the security contractor for weekend, holiday and vacation coverage. Respond to alarms and dispatch appropriate assistance. Manage Town/School wide security CCTV/Access control system. Including programming changes to access levels and issuing access cards in accordance with department policies and guidelines.

    Responsible for managing the town wide key system, including tracking all key issues and approving requests in accordance with department policy and guidelines.

    Conduct routine visits to buildings to inspect the work of employees and provide follow-up instructions. Coordinate work with building occupants and follow up on work after completion. Perform inspections of building systems and follow up if conditions warrant. Monitor and report on the ongoing conditions of buildings.

    Create preventative maintenance schedules and scope of work required for each maintenance task. Track preventative and corrective maintenance of equipment. Oversee the preventative maintenance program to ensure schedules are met and tasks are completed in compliance with the operation and maintenance plans provided by the manufacturer and applicable codes and regulations.

    Prepare specifications and bid packages for assigned building renovation work, including roofs, walls, ceilings, windows, flooring, mechanical, electrical, plumbing and other assigned renovation projects in compliance with all Massachusetts procurement laws. Hire and oversee design contractors to assist with specifications, bid packages and designs.

    Prepare specifications for the economical purchase of materials, supplies and equipment necessary for the care and maintenance of buildings. Assist in the preparation of the annual budget and work cost estimates.

    Coordinate the services and activities of architects, private contractors and other consultants as required for assigned projects. Review and approve invoices for services rendered and materials supplied. Insure that all purchases for materials and services comply with Massachusetts procurement laws. Oversee assigned capital projects.

    Review project and work requests. Allocate available staff and materials, set priorities including time schedules and scope of work. Supplement in-house crew with outside contractors when needed.

    Troubleshoot existing systems and design cost-effective solutions.

    Assist the Director of Facilities in presentations before the Board of Selectmen, Finance Committee and other public committees related to department programs.

    Inspect, maintain and troubleshoot ventilation in response to indoor air-quality complaints.

    Prepare and enforce safety guidelines for employees and outside contractors. Maintain and inspect asbestos-containing materials. Arrange for removal/repair if needed.

    Maintain liaison with town and school personnel regarding services requested and/or provided.

    Attend and participate in staff, safety, department and other meetings and trainings.

    Monitor progress of work, investigate causes of inadequate performance and take corrective action within limits of town and department policy to alleviate problem areas.

    Direct, instruct, assist and check subordinates as to schedules, methods, procedures, standards of performance, town and department rules and regulations, or other matters affecting their work. Maintain discipline and harmonious personnel relations.

    Prepare financial and capital requests and assist with the preparation of the annual budget.

    Respond to emergency calls at night and on weekends and holidays.

    Perform related duties as required.
    Skills, Knowledge, and Abilities

    Proven technical expertise in design, construction and maintenance of HVAC, plumbing, electrical systems, building care, maintenance and repair.

    Knowledge of supervisory principles.

    Ability to follow detailed written instructions.

    Ability to direct others in the performance of their duties.

    Ability to troubleshoot equipment and service failures and repair and maintenance problems.

    Working knowledge of Massachusetts procurement laws: MGL Ch. 30B, MGL Ch. 149, 193 and MGL Ch. 7.

    Interpersonal skills to effectively interact and deal with facilities users, other town and school employees and the general public.

    Comprehensive computer skills, including word processing, spread sheets and CAD.

    Education and Experience
    Duties require a Bachelor’s degree in Mechanical Engineering, Building Construction or other related field; specialized training in building or engineering technology; knowledge of building repair and maintenance; five or more years of related experience in building maintenance, construction, repair and operations, a combination of electrical and mechanical maintenance, HVAC/Electrical design or construction of electrical and HVAC systems; with at least two years in a supervisory capacity; or any equivalent combination of education and experience. Training & experience with Massachusetts procurement laws and a MCPPO certification is preferred. Must possess a valid motor vehicle operator’s license and must have Massachusetts Construction Supervisors license. Additional training in environmental issues, such as Asbestos Inspection, Planning and Removal a plus. Certified Playground Safety Inspector (CPSI) certification is desired.

    Supplemental Information
    Direct supervision of trade and maintenance staff of the Facilities department.

    Duties require sustained periods of walking, standing and sitting.
    Occasional periods of strenuous physical exertion.

    Activities may be performed outdoors with exposure to varying weather conditions or in a normal office environment. Less than 50% of the time may be spent in an office environment.

    FLSA Status: Exempt
    Grade: IE-28
    Standard Work Week: 36.25 hours

    Job Code: 6600
    Risk Code: 9015

    Town of Andover Classification Review
    Revision 12/21/17, 4/26.2018

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