T/O Franklin- Facilities Administrative Assistat

Job Posting

Administrative Assistant
DEPARTMENT: Facilities Department
HOURS: Monday – Friday 8 AM – 4:30 PM
GRADE: 2
FLSA Status Non exempt
HOURLY RATE: $29.00 – $30.00 hourly
POSTED: June 30, 2026
Priority Deadline: July 17, 2026

The Town of Franklin is seeking a highly organized and detail-oriented
Administrative Assistant to provide comprehensive administrative and financial
support. This position plays an integral role in the daily operations of the
department by assisting with payroll, accounts payable, purchasing, scheduling,
recordkeeping, and customer service while supporting the Director of Custodial
Services and department staff.

Under the supervision of the Deputy Director of Custodial Services this role
provides clerical support to the department and exemplary service to the public
and all internal and external points of contact. This is a full time, hourly position,
with benefits. The ideal candidate will possess strong organizational,
communication, and computer skills, along with the ability to manage multiple
priorities in a fast-paced environment.

Key Responsibilities:

● Provide general administrative support for the Facilities Department,
managing incoming
● Process invoices and enter purchase order requisitions using the MUNIS
financial system.
● Prepare and process department payroll utilizing Excel and MUNIS.
● Assist with developing and maintaining work schedules for full-time and
part-time custodial staff.
● Monitor and coordinate daily building use for schools and municipal buildings.
● Maintain department files, records, and inventories, including custodial
supplies and related materials.
● Prepare financial reports, budget information, and other documentation as
requested by the Facilities Administrator.
● Greet vendors and assist with deliveries and inquiries at the Facilities
Department office located at 269 Fisher Street.
● Work closely with the Facilities team and vendors to ensure invoices are
processed accurately and paid promptly.
● Communicate effectively in person, by telephone, email, and written
correspondence; providing excellent customer service to staff, vendors, and
the public.
● Utilize technology to support efficient facilities operations, including
maintaining electronic work order systems, tracking preventative
maintenance activities, generating reports and ensuring the integrity of the
facilities data.
● Perform other related duties as assigned.

Required Qualifications
● High school diploma or equivalent required; associate degree in business
administration or a related field preferred.
● Previous administrative or office support experience required; experience in
municipal government or school district operations is preferred.
● Experience with MUNIS financial/payroll software is preferred.
● Experience with CMMS, Operations Hero or similar ticketing system software.
● Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office
applications and Google Suite.
● Strong organizational skills with exceptional attention to detail.
● Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
● Excellent interpersonal, verbal, and written communication skills.
● Ability to work independently while collaborating effectively with staff,
vendors, and the public.

The selected candidate must be authorized to work in the United States and be
able to pass a criminal background check and a pre-employment physical exam,
including a drug test.

Interested candidates shall email a resume and cover
letter in Microsoft Word or PDF format or a Town of Franklin employment
application to apply@franklinma.gov. Please include Administrative Assistant –
Facilities in the subject line