TOWN OF ANDOVER – FACILITIES MAINTENANCE SUPERVISOR

The Town of North Andover is accepting applications for the position of:

FACILITIES MAINTENANCE SUPERVISOR

*Anticipated Hiring Range:  $63,415 to $88,781

Maximum Salary Range: $88,781

With excellent benefits

*Note this figure demonstrates the anticipated hiring range.

Candidate’s education, experience, and issues of internal equity will be considered.

Candidates are REQUIRED to submit a completed Town of North Andover Employment Application to be considered for this position.

GENERAL PURPOSE

The Facilities Maintenance Supervisor is responsible for coordinating and supervising the maintenance and repairs of all municipal and school building facilities. Daily management of HVAC systems is a primary function of this position. Also responsible for the upkeep, maintenance, and repair of other building systems. Management of maintenance personnel and coordination of outsourced maintenance, repair and service vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Goals and Objectives:

• Promotes a cohesive ‘team oriented’ attitude.
• Promotes consolidation of facilities services.
• Encourages a process of continuous improvement and refinement of deliverables.
• Seeks and implements cost saving measures.
• Promotes “task ownership.”
• Promotes safe, efficient and desirable learning and working environments.
• Models and maintains high ethical standards.

Supervision of outsourced maintenance providers to include:

• Work assignments, coordination and scheduling of work, procurement of required materials and equipment, quality control, Code compliance, and completion of work per scope

Management of repair and work order system:

• Operates computerized facility maintenance software (“School Dude” or similar)
• Reviews, prioritizes, assigns and tracks work orders thru completion.

Small project management:

• Coordinates, assigns and schedules resources
• Procures required materials and outsourced vendors
• Interprets design documents
• Communicates project aspects to pertinent stakeholders
• Ensures timely completion of deliverables
• Communications with stakeholders

Quality control:

• Inspects work to ensure conformance to code, design documents and scope
• Maintains and promotes high standards for skilled craftsperson work

Inspection:

• Performs building inspections at regular intervals
• Identifies potential maintenance and repair needs

Maintenance:

• Coordinates outsourced vendor service and maintenance
• Maintains database of service/maintenance activities
• Utilizes computerized maintenance software (“School Dude” or similar equal)
• Assigns maintenance providers
• Procures required materials
• Implements maintenance programs

Safety:

• Compliance with OSHA
• SDS material information catalog
• Ensures staff and vendor compliance

Supplies and equipment:

• Monitors inventory
• Maintains and manages facility “shop”
• Recommends procurement(s)

Large projects:

• Reviews design documents
• Comments/recommends design document modifications
• Reviews and analyzes maintenance, quality, durability, safety, and sustainability of design documents

Energy:

• Operates and manages town wide EMS (energy management system)
• Operate mechanical systems at maximum efficiency
• Seeks, encourages and implements energy efficiency measures
• Maintains systems to achieve energy related savings

Procurement:

• Assists in the review of procurement documents (IFB, etc.)
• Purchases materials in accordance with state/town protocol and procedures

Financial:

• Reviews and comments on proposed annual facility budgets
• Recommends funding of repairs and CIP
• Reviews and comments on facility related cost estimates

Training and development:

• Participates in professional development seminars
• Encourages continuous improvement of facilities related ‘skill sets’
• Provides supervisory assistance and guidance

‘Hands on’ work:

• Performs occasional ‘hands on’ physical work assignments

QUALIFICATIONS

Education, Training and Experience:

High School/Trade School diploma or equivalent certification and five (5) to ten (10) years of experience in facilities management/maintenance work; or any equivalent combination of education and experience. An advanced degree in facilities management or a related discipline is a plus.

Special Requirements/Licenses:

 Must possess and maintain a Valid Driver’s License.

Occasional night and weekend work as necessary in response to facilities related emergencies.

Licensure in a Trade (i.e., electrical, plumbing, construction supervisor) is a plus.

Knowledge, Ability, and Skill:

 

Knowledge:

• working knowledge of building systems, including: electrical, mechanical, plumbing, energy management systems, fire protection, and fire alarm. Daily management of HVAC systems is a primary function of this position;
• working knowledge of structural building components; building finishes (e.g., floors, ceilings, walls, doors/hardware; building envelope (e.g., roofing, siding, windows, doors, and insulation);
• working knowledge of project management principles, applicable building codes, construction safety, and cost management.

 

Ability to:

• plan and prioritize work.
• be self-motivated.
• perform multiple tasks in a timely manner with minimal supervision.
• perform occasional minor maintenance and repairs to buildings.
• coordinate and prioritize tasks to meet deadlines.
• respond to emergency situations within one hour of notification.

Skills:

• repairing and performing preventive maintenance on buildings and equipment
• verbal and written communication
• organizational and project management
• use of tools and equipment used to perform maintenance work

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent moderate to heavy physical effort is required to perform most duties; most work requires standing, walking and using hands to operate equipment; requires the ability to climb and use a ladder, stoop, bend and reach with hands and arms. The employee is required to lift, move, push and/or pull items weighing up to 100 pounds. While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Vision requirements include the ability to read printed documents, use a computer and operate hand tools and a motor vehicle. This position must be able to detect odors.

 

WORKING CONDITIONS/ TOOLS AND EQUIPMENT USED

• Work is performed indoors and outdoors and under some unpleasant conditions with exposure to dust and dirt, cleaning chemical fumes, extremes of heat and cold, and sometimes outdoor weather conditions.
• Operate hand and power tools and custodial equipment; may be required to wear protective clothing and mask.
• Regularly interfaces with vendors, School and Town personnel, and members of the public.
• May be required to work a varied schedule including weekend and early morning shifts.
• Errors could result in delay or loss of services, damage to buildings and equipment, injury to self and others, and create some hazards to public safety.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

SUPERVISION

 Supervision Received: Works under the general supervision of the Facilities Director. Follows established department rules, regulations, policies and procedures and general and special orders.

Supervision Given: None.

 

SELECTION GUIDELINES

Selections shall be made on the basis of qualifications, ability, and dependability. Formal application, rating of education and experience, oral interview, reference check, and job-related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 The job posting does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

APPLICATION PROCESS

All applicants are required to submit a completed Town of North Andover employment application along with a cover letter and resume by e-mail to: jobs@northandoverma.gov, or by mail or hand delivery to Human Resources Department, Town of North Andover, 120 Main Street, North Andover, MA 01845. The employment application may be obtained on the internet at http://www.northandoverma.gov/human-resources, by visiting the Human Resources Department, or by calling (978) 688-9526. Resumes may be attached to the employment application but may not serve as a substitute for completing the required employment application.

 

Applicants will be required to undergo an extensive background check including CORI screening.

 

This position will remain open until filled.  Preference will be given to applications received by Monday, November 8, 2021.

 

Applications will be reviewed on an ongoing basis and the most highly qualified candidates will be invited to one or more interviews. Applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application.

 

Individuals who need accommodations in order to participate in this process should contact the Human Resources Department at (978) 688-9526.

 

Questions regarding this hiring process should be addressed to:

Human Resources Department

Town of North Andover

120 Main Street, North Andover, MA 01845

(978) 688-9526