Silver Lake Director of Facilities Posting
July 7, 2023 at 7:29 pm #41568Ken Wertz, MFAA ExecKeymaster
The Silver Lake Regional School District encourages candidates with traditional training and non-traditional backgrounds to apply for positions. The district seeks to build a diverse and effective workforce in which all employees are committed to students, the district’s mission, and their own continuous professional and personal growth. Candidates who do not meet every requirement listed in this job description are still encouraged to apply.
Director of Facilities
The Director of Facilities is responsible for creating and maintaining a safe, healthy, attractive and functional environment for students, staff and families and for supervising the maintenance of the physical plant and grounds for all school district properties. The Director manages all custodial and maintenance employees as well as outside vendors and contractors.
Silver Lake Regional School District & Superintendency Union #31: All Buildings
Director of Finance & Operations and Superintendent
CERTIFICATION & LICENSURE REQUIREMENTS
While candidates with certification in facility maintenance, a construction supervisor license, MCPPO and/or other project management credentials are highly desirable, there is no requirement for a single professional credential.
DESIRED TRAINING, SKILLS AND EXPERIENCE:
- Minimum of a two-year college or technical degree from an accredited institution. Bachelor’s degree in engineering, construction management, or facilities management is highly desirable.
- Five years of evolving experience – including managerial experience – in the field of buildings and grounds maintenance.
- Knowledge of materials, equipment, and methods for proper maintenance of buildings, grounds, athletic facilities, and other ancillary facilities.
- Knowledge of operational, maintenance and repair procedures for the following systems and equipment: HVAC; water service and plumbing; electrical, lighting and communication; roofs & other exterior structures; motor vehicles; and other equipment owned by the district
- Knowledge in buildings & grounds renovations and construction of new facilities, current building codes, and statutes regarding the physical plants of public educational systems.
- Demonstrated aptitude or competence in compiling cost estimates and/or feasibility studies for maintenance and/or construction projects
- Experience in developing bidding specifications for construction, renovation, and related projects as well as supervising and managing large-scale construction and renovation projects.
- Strong computer skills including word processing, spreadsheet, and presentation software. Ability to learn software packages involving facilities and/or financial functions.
- Excellent written and oral communication skills, including preparing and delivering presentations.
- All prospective employees must undergo state-mandated criminal background checks (ie., CORI, SORI, and SAFSIS) and be deemed suitable for employment.
ESSENTIAL FUNCTIONS: The list below summarizes the required knowledge, skills, and/or abilities of this position. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Plan, organize, lead, and control all school district custodial, maintenance, security, and building & grounds management functions to ensure that the district meets its educational and strategic goals.
- Manage all construction/renovation projects. Prepare a schedule of regular preventative maintenance and repair tasks for buildings. Supervise and perform troubleshooting and repair work. Complete and/ or oversee completion of repair projects involving maintenance staff or contracted workers.
- Maintain safety standards in conformance with state and insurance regulations and develop a program of preventative safety as related to the activities of the department. Oversee compliance with all worker safety regulations including DLA, OSHA, AHERA, and all other relevant laws and regulations. Act quickly during any emergency action.
- In collaboration with town officials – develop, implement, and schedule building inspection, audit, and evaluation plans & programs and maintain appropriate building code & regulatory compliance
- In collaboration with town officials – assume responsibility for the procurement of goods & services in accordance with local & state laws & regulations, including drafting and issuing Requests for Proposal (RFP) or Requests for Quotes (RFQ).
- Maintain repair and maintenance records of all elements of the physical plant.
- Maintain inventory of equipment and supplies to assure proper maintenance and repair services.
- Recommend procedures for the cleaning, repair, maintenance, and security of facilities.
- Coordinate and supervise snow removal (as needed), participate in snow emergency planning, and support the Superintendent in determining whether to cancel or delay school.
- Establish priorities and work on multiple assignments and projects concurrently.
- As needed, administer state and/or federal grant applications relating to buildings and grounds including, soliciting designers/engineers, preparing grant applications, record keeping and oversight of grant compliance.
- Perform other duties as directed by the Superintendent or designee.
Supervision and Evaluation
- Oversee maintenance and custodial staff including recruiting, training and development, team building, employee performance appraisals and corrective action. Ensure compliance with collective bargaining agreements.
- Schedule workers to execute ongoing and unexpected custodial and maintenance tasks, taking into consideration vacation leaves and overtime.
- Conduct/coordinate training sessions for custodial and maintenance staff and assist in orienting new employees to their job duties
- Approve part-time, overtime and other work as required.
Budget and Financial Management
- Plan, analyze and control facilities budget. Prepare and present budget and periodic financial projections to the Director of Finance & Operations. Recommend priorities on repair projects and assist in the preparation of long-range facilities maintenance and improvement plans. Prepare the long-range capital plan in consultation with town officials, Director of Finance & Operations, and Superintendent.
- Ensure proper entry and approval of requisitions within budget guidelines and in accordance with School Committee policies.
- Approves employee timecards submitted for overtime work and for part-time work.
- Inspect work performed by contractors and approve contractor’s invoices for payment.
- Work in cooperation with school and district administrators, School Committee members, and town officials.
- Responsible for responding to emergency calls during non-working hours – including, but not limited to – calls from Police and Fire Departments, the Superintendent or Director of Finance & Operations, and notices from alarm companies or other warning systems.
- Work with and oversee contractors engaged in the repair and maintenance of the physical plant.
- Act as a liaison between regulatory agency representatives (e.g. building inspectors, fire department officials, etc.) and the school district.
- Ensures all applicable inspections and permits are kept up to date.
- Maintain knowledge of developments in the plant and equipment repair and maintenance field by attending seminars and/or training workshops .
- Implement policies and procedures not listed above at the direction or request of the Superintendent or Director of Finance & Operations.
PHYSICAL WORKING CONDITIONS:
The work environment described reflects conditions an employee may encounter while performing this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Ability to stand, sit, reach, bend, lift, talk, and hear. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Auditory abilities must enable the director to execute tasks pertaining to the diagnosis, maintenance and repair of systems and devices. Ability to tolerate heights. Must be able to regularly lift and carry 50 pounds. Must have good hand-eye coordination. Must be capable of operating and/or carrying some equipment for extended periods of time.
FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:
This position is classified as Exempt.
TERMS OF EMPLOYMENT:
Salary and compensation package will be determined according to the candidate’s skills and experience and will be regionally competitive.
Superintendency Union #31 and Silver Lake Regional School District are committed to maintaining and promoting an educational environment free from all forms of discrimination, including harassment. The civil rights of all school community members are guaranteed by law, and the protection of those rights is of utmost importance and priority to the District. The members of the school community include the School Committee, employees, administration, faculty, staff, students, volunteers in the schools, and parties contracted to perform work for the District.
Superintendency Union #31 and Silver Lake Regional School District do not exclude from participation, deny the benefits of the District from or otherwise discriminate against, individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, active military/veteran status, marital status, familial status, pregnancy, or pregnancy-related condition, homelessness, ancestry, ethnic background, national origin, or any other category protected by state or federal law in the administration of its educational and employment policies, or in its programs and activities.
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