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    Paul
    Participant

    Newton Public Schools

    Job Description

    Department: Support Services
    Job Title: Facilities Manager FLSA Status:
    (Exempt/Non-exempt) Exempt; Non-Aligned
    Reports to: Director of School Facilities

    The purpose of this position is to plan, schedule and coordinate the School’s custodial functions including scheduling and training of custodial staff, purchasing of custodial and maintenance supplies and overseeing maintenance projects and planned Summer Projects and Capital Improvement Projects. Schedules the “Use of School Buildings” as it relates to custodial coverage for events that happen outside of regular school hours. Coordinates maintenance and custodial tasks that relate to environmental management; performs all other related work as required.

    Qualifications:

    Education, Training and Experience:
    Associates Degree in Building Construction Technology or related field and 5 to 10 years of experience in the public sector in a supervisory role; or any equivalent combination of education, training and experience.

    Special Requirements:
    Valid Massachusetts Driver’s License

    Knowledge, Ability and Skill:
    Knowledge: Working knowledge of state guidelines as they pertain to labor laws, environmental mandates and procurement. General knowledge of all trades. Must have knowledge of building systems and custodial cleaning techniques.

    Ability: Ability to work cooperatively with staff and the public. Ability to handle inquiries and/or complaints tactfully and effectively. Ability to use word processing, Excel spreadsheets and automated systems for processing work orders and building use scheduling. Use computer software to make presentations used for employee training. Provides modeling and training to custodial staff.

    Skill: Excellent verbal and written communication skills. Strong interpersonal skills. Superior organizational, leadership and delegation skills.

    ESSENTIAL JOB DUTIES (not limited to):

    (The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

    Under the direction of the Director of School Facilities, responsible for supervising and directing the custodial operations of all 23 school buildings.

    Approves and assigns work orders. Plans the use of staffing and equipment and ensures work is carried through to completion.

    Assigns custodians to daily cleaning tasks. Provides for the cleaning and maintenance of school buildings.

    Instructs and makes periodic visits to buildings to inspect the work of subordinates.

    Prepares specifications for purchase of materials, supplies, and equipment necessary for the care and maintenance of buildings; maintains inventory system including ordering of supplies.

    Meets with supporting city agencies to coordinate work needed in the schools.

    Meets with the environmental and/or safety teams both at the citywide level as well as the individual school level.

    Manages staffing and hours to Use of School Building permits.

    Manages the operations of all buildings, recognizing that certain operational policies (hours and type of use) are the legal and practical jurisdiction of the City and School.

    Provides coordination and supervision of all custodial employees and vendors in the field, instructing personnel as to procedures to be followed in connection with specific task assignments.

    Coordinate all maintenance tasks for the schools by city maintenance workforce, contractors and tradespeople.

    Develops and implements a system to prioritize cleaning maintenance projects and to develop detailed written custodial schedules (runs).

    Prepares monthly school committee reports that summarize the state of the facilities.

    Responds to citizen requests and complaints; investigates and resolves problems as needed.

    Develops multi-year capital improvement plan for the Director of School Facilities; oversees execution of approved projects.

    Performs similar or related work as required.

    Supervision:
    Responsibility: Performs highly responsible duties in directing the cleaning and maintenance of all school buildings; exercises considerable judgment in supervising activities and provides guidance as to maintenance and cleaning needs; exercises considerable judgment and initiative in formulating plans and policies for the services provided.

    Supervision Received: Work is performed under the general supervision of the Director of School Facilities. Resolves procedural problems independently, requesting assistance with unusual situations which do not have clear precedents.

    Supervision Scope: Supervises, through subordinate supervisors, facility maintenance staff including all school custodians. The staff is spread over three shifts and 23 school buildings. Schedules and assigns tasks and provides standard operating procedures for custodial functions and maintenance needs. Responsible for partnering with others in personnel actions.

    Work Environment & PHYSICAL REQUIREMENTS:

    Work Environment:
    Administrative work is performed under typical office conditions; the noise level is moderate. Makes frequent site visits with occasional exposure to weather extremes. May have exposure to cleaning chemicals. May be called in emergencies at any time of the day or evening.

    Operates automobile, light trucks, computer, printer, computer peripherals, radio/cell phone, copier, and other standard office equipment.

    Makes frequent contacts with subordinate staff, vendors, city and school officials, attorneys, other city departments, and the general public. Contacts are in person, in writing, by telephone and electronic format and require discussing complex administrative and technical matters.

    Physical Requirements:
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Regularly required to walk, stand, sit, climb stairs and ladders. Must be physically able to operate a variety of automated office machines; regularly required to operate objects, tools, or controls. Must be physically able to operate a motor vehicle. Must be able to exert a certain amount of force and lift up to 50 lbs. as well as carry, push, pull or otherwise move objects. Must be able to talk and hear. Must be able to communicate via telephone. Vision correctable to normal ranges.

    Apply at http://www.newton.k12.ma.us

    Date Updated: 9/11/17

    Newton Public Schools is an Equal Opportunity Employer. Newton Public Schools ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, sexual orientation, disability, or any other class as protected by law. The Newton Public Schools places a high value on diversity and active recruitment of qualified minority teachers and staff. Any individual needing assistance in making application for any opening should contact the district human resources office.

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